A Guide To A Casino Fundraiser| Charity Event | Casino Night | NY – NJ – LI – CT
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Here are 7 EASY STEPS for the success of your casino fundraiser / charity event
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Casino fundraiser event
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To ensure your Casino fundraiser event is meticulously planned, consider these key steps. Although some points may not apply universally, they address common scenarios event organizers often encounter:
- Setting Realistic Fundraising Goals: Begin by establishing a feasible target for funds to be raised. This will guide decisions on entrance fees and expenditure limits.
- Determining Revenue and Expenses: Draft a concise statement outlining projected revenue and expenses to provide a clear financial overview.
- Optimizing Revenue and Reducing Expenses: While fundamental, maximizing revenue and minimizing expenses often gets overlooked. This essential principle should drive decision-making.
Potential Revenue Streams:
- Ticket Sales: Assign ticket sales to multiple individuals to distribute the load and responsibility. Group efforts are more effective than relying on a single person.
- Table Sponsorship: Secure sponsors for each casino table, covering at least the table costs. Encourage sponsors to contribute “gag” gifts or incorporate branding to increase engagement.
- Drink Sales: Tailor drink pricing to ticket costs and offerings. Offer a limited bar or drink tickets to manage costs effectively.
- Food: Align food offerings with the event’s focus. Balancing quality without overspending is essential.
- Silent Auction: Consider the pros and cons of incorporating a silent auction. While it can generate revenue, it requires meticulous planning and can disrupt the flow of the event.
- Live Auction: Organize a concise and engaging live auction with high-value items. Keep it brief and captivating to maximize results.
By carefully strategizing these revenue streams and expenses, you’ll be equipped to host a successful Casino fundraiser event that meets your fundraising goals. Remember, a well-balanced approach ensures both an enjoyable experience for attendees and a successful outcome for your cause.
Once more, the guiding principle when it comes to expenses is to maintain them at a minimum without compromising the quality of your event.
Common expenses associated with hosting a casino event include:
– Venue costs
– Advertising expenses
– Decorations and props
– Rental of casino equipment and hiring dealers
– Beverage expenditures
– Food budget
– Insurance coverage
– Security measures
– Cleanup arrangements
Strive to secure a facility without incurring expenses. Seek out organizations willing to provide their venue at a nominal fee or no cost.
Remember, by diligently managing these costs, you can optimize your resources and create a remarkable casino event that meets your objectives.
|Today social media is a common way in advertising an event.
A more effective way is to communicate directly with people. And when you can hand them a physical print out of the event and information, this will make it easier for people to remember.
Our print team can provide customized printed flyers for your event.
|CLICK HERE TO FIND OUT MORE ABOUT OUR CUSTOMIZED FLYERS
Decorations and Props:
Often balloons and streamers or ribbon will suffice when decorating the event facility. Always weigh up the cost of any props you are considering using. People are typically not at your event for the decorations. Solicit donations if possible however, prioritize a table sponsorship donation ahead of a prop donation almost every time.
Casino Equipment Rental:
Ensure you offer an accurate headcount to enable precise equipment planning. Having an excess of equipment escalates costs, while a shortfall in tables risks dampening your event’s success.
Coordinate with your beverage supplier to establish a system for returning unopened bottles. This approach allows you to pay solely for the beverages sold, minimizing unnecessary expenses.
Certain venues may mandate a one-night insurance coverage policy for your event, particularly if you’re not incurring venue charges. This precautionary measure helps ensure a smooth event experience.
Likewise, security and parking considerations follow a similar pattern. Costs for these aspects can vary based on different venues and organizations. It’s essential to factor in these potential expenses when evaluating and choosing a suitable event location.
Assign a dedicated team of volunteers to handle facility cleaning responsibilities. Their efforts will contribute to maintaining a tidy and organized event space.
Ask the following questions:
How much money do you want to make? = NET PROFIT
How many tickets can you sell for this event? = TICKETS
What is the total of all expenses? = EXPENSES
What is the total of my net profit plus all my expenses? = GROSS
NET PROFIT + EXPENSES = GROSS
GROSS / TICKETS = TICKET PRICE
We wish to raise $3500 from our event
Our intention is to sell 200 tickets
Our total expenses are $1500
$3500 + $1500 = $5000 (Gross)
$5000 / 200 tickets = $ 25 per ticket
What then needs to be determined is if this price is appropriate for what you intend to provide your guests and will your market support the sale of your proposed quantity of tickets at this price. Remember that you might even be under charging your guests!
By selling the proposed number of tickets and following the guidelines above you will always realize at-least your intended net profit and in most cases a higher amount. However, if you don’t sell your intended number of tickets or if your expenses are higher than budgeted; your net profit is adversely effected in both cases.
Call us today and one of our representatives will help assist you setting up your casino fundraiser with no cost sponsorship.
When organizing an event, you are confronted by many decisions. However, choosing a venue is the one decision that will have the largest impact on your event. Critical planning information, such as the date for the event, is dependent on the venue you select. Understandably, making this choice can be a bit intimidating as it can be hard to know what to look for when selecting a venue.
Before you begin your search, there are a few things you’ll want to have a strong understanding of:
– Number of attendees
– Type of event (formal, high-tech, etc.)
Once you have an idea of these three things, you can begin your search for a venue. Having the venue booked at least six months in advance will ensure that you have the date of your event set in stone. This date will inform the timeline and milestones you’ll need to work with until your event happens. Additionally, this will give you ample time to market your event. And make sure to contact the area’s local Convention & Visitor’s Bureau to inquire about venues that best suit your needs.
When you’re ready to search for the perfect venue, consider the following 10 important factors:
As a cost-conscious organizer, you may want to keep the venue cost down to allow more room in your budget for food and beverages and entertainment. Being flexible on the date can be a great negotiating tool, as certain days of the week tend to cost less.
Pay special attention to the existing decor inside the venue. What style is the architecture and what does the building’s interior convey? If you’re holding a gala, you’ll likely need different venue accommodations than you would for an expo. The less the ambiance matches the desired feeling of your event (upscale, high tech, etc.) the more decorating you’ll need to do to make up for it.
3. Services and Amenities
In addition to the appearance of the site, it is also important to take into consideration the services and amenities that the venue offers. Consider the following:
- Does the venue have a kitchen and can it provide catering to your event? If so, often a venue will waive the facility fee and only charge a down payment along with the cost of food for each attendee. Other venues may not have kitchens. Those venues without kitchen facilities may have a partnership with a food provider that you’re required to use, or you may be free to bring in your own vendors. Many venues have an exclusive relationship with certain vendors, typically food vendors. This can be great if the venue has partnered with a fantastic vendor. If not, it can create a huge headache, and negatively impact the experience of your attendees. If you can’t book a venue that serves food your attendees will enjoy, it would be better to select a venue that allows you to bring in outside food vendors.
- Does it have tables, chairs and linens you can use? If a venue has these items, you can save a great deal of money and effort by using what they have, assuming it matches your theme and ambiance.
- Does it have a setup/clean up crew? If you’ve found a venue which provides a setup and clean up crew, rejoice! This isn’t always the case. If these services aren’t available you’ll need to build your event team.
- Does it have AV capabilities? Some venues have a built in audio-visual equipment for you to use, and others will require you to bring that in yourself.
A convenient location means different things for different events. For an event with attendees within a limited geographic range, a venue within a reasonable distance from most attendees’ homes or places of work may make sense. However, if many attendees will be traveling from out of town, hosting the event at a venue near the airport or their hotels will be beneficial. Better still, if attendees are being housed at a single location, hosting the event at that hotel mitigates the need for valet parking and the chance that attendees will be late due to getting lost.
5. Capacity and Minimums
- What’s the capacity? If you’ve followed our advice, you already know how many attendees to expect. You’ll need to know the room capacity of the venues for a few reasons. First, for general and practical reasons, 500 people can’t comfortably fit into a room with a 250-person capacity. And second, there are fire and safety codes that the venue has to abide by.
- What are the F&B Minimums? If your venue offers food and/or beverages, find out what the food and beverage minimums, also known as F&B minimums, are and get this information in writing. If you have past attendance records for this event, ensure that those records are in line with the minimums. You may have plans to attract an even larger audience this year, but you also want to make sure that your bases are covered in case attendance expectations are not met.
Does the venue have a parking lot or valet parking? A venue with a parking lot is what dreams are made of. If that’s not the case, are there parking lots nearby which attendees can access and use? If there is no parking available, you’re not completely out of luck as you have a few alternatives:
- You can rent out or reserve nearby parking lots for your attendees and either include the cost in the ticket prices, or have attendees pay when they park.
- You could offer valet parking for the event, even if the venue doesn’t. Providing a valet may be essential if the event is an upscale event such as a gala.
Even though you’ll be finding your venue early in the event planning process, you’ll still want to have a rough idea of what types of activities you’ll be including, the amenities you’ll require, and the needs of your team and the attendees.
While narrowing down your selection, get an illustrated floor plan of each venue, and walk through your favorites at least once, making note of important things such as where the outlets are and where AV equipment is or can be located.
The layout and floor plan will greatly affect a few different aspects of your event:
- Flow of traffic. Think about the flow of traffic through your event. The kind of flow you’ll want will be different for each event. What areas will be high traffic at the event? Registration? The auditorium doors? Keep this in mind when choosing your venue, realizing that how you setup the tables and decor will greatly affect this as well.
- Event activities. If you want to have keynote speakers at your event, you’ll either need a stage, or a spot to place a rented stage. Will you need a demo area? Will there be a bar?
Accessibility refers to the possibility that everyone, especially those with special needs, can access the building and its amenities. Before you can answer this question, you’ll need to understand who your attendees are and what their needs are. You’ll probably know whether there will be children at your venue, but you may not know if there will be individuals with other special needs. In this situation, reviewing recent events hosted by your organization may give you a sense of this.
Some venues won’t do business with you if you don’t have insurance.
Have you ever attended an event at a venue that was so loud, it was hard to hear others, causing you to strain your hearing and lose your voice, all in one night? That’s caused by poor acoustics. Acoustics is just a fancy word for how sound travels through the venue. A low ceiling will make the venue seem cozy, but it will make it louder if it’s packed. Alternatively, a large warehouse-style venue will result in echoes, or what architects refer to as “reverberation”.
A Chinese auction is a great way to get extra profits out of donated goods and services. Obviously, the more items you have up for grabs, the more tickets you’ll sell and the more funds you’ll raise. Try one at your next fundraising event and you’ll be pleasantly surprised!
Planning your casino fundraiser around a central theme is the best way to add interest and create excitement about your casino fundraiser. An event theme also helps tie everything together.
Other entertainment we can provide for your Casino Fundraiser:
– Professional Show Girls
– Cigar girls
– Photo Booths
– And More